Students

New Qualifying Exam policy

Date of effect:
Autumn quarter 2017 (modifications approved by the ME faculty at the departmental faculty meeting on Thursday, June 1, 2017).

When to take the exam  Exam format  Exam outcomes  Petition  Core curriculum and GPA requirements

Purpose

The Qualifying Exam should provide an opportunity for students to consolidate and reinforce ideas to solidify their understanding of materials. Students should synthesize information from multiple courses to form a big-picture view of their field. Technical communication is the primary skill of a Ph.D. The exam should evaluate communication, both written and oral. Forming strong connections within the Ph.D. cohort and with faculty have long-lasting value.  Long-term success is highly correlated with grit and determination. The written exam and oral presentation must be the sole product of the student. The student may not solicit or receive assistance from their peers, advisor(s), other faculty, or members of the general public.

When to take the exam

The department has three different pathways for pursuing a Ph.D. degree: pre-M.S. entry with a bachelor's degree, post-M.S. entry with a non-UW degree, and post-M.S. entry with a UW degree. The timing of the exam for these different pathways is described in detail below.

Pre-M.S. entry

Every full-time student in the department's pre-M.S. admission pathway is required to take the qualifying exam within 12 to 24 months after entry into the program. A student who has not passed the exam within 24 months after entry into the program will be asked to withdraw from the program.

Post-M.S. entry with a non-UW degree

Every full-time student in this pathway (Ph.D. following a non-UW M.S. degree) is required to take the exam within 6-18 months after entry into the program. A student who has not passed the exam within 18 months after entry into the program will be asked to withdraw from the program.

Post-M.S. entry with a UW degree

万博水晶宫水Every full-time student in this pathway (Ph.D. following a UW M.S. degree) is required to take the exam no later than 15 months after entry into the Ph.D. program. A student who has not passed the exam within 15 months after entry into the program will be asked to withdraw from the program. A student in this pathway may take the qualifying exam while still in the UW M.S. program.

Part-time students

Part-time status is available for Ph.D. students in the traditional post-M.S. pathways (following either a UW or a non-UW M.S. degree). Part-time students are advised to take the exam when they have completed 18 credits of graded coursework or within two years after entry into the Ph.D. program, whichever occurs first.

万博水晶宫水In other words, if a part-time student takes only one course each quarter (excluding summer), the student should take the qualifying exam by the end of the second year. If the part-time student takes more than one course per quarter, the student will need to take the exam earlier.

Occasionally, part-time students may not be able to take the qualifying exam within the suggested time frame. In this case, part-time students may file a petition to the Graduate Education Committee to defer the qualifying exam. Please refer to the petition section for the procedure. Also please note that the petition may or may not be granted.

Transfer students

Occasionally, students who have passed a qualifying exam at a Ph.D. granting institution transfer into the UW ME Ph.D. program. In this case, the students may file a petition to the Graduate Education Committee to waive or to defer the qualifying exam. Please refer to the petition section for the procedure. Also please note that the petition may or may not be granted.

Timeline

  Qualifying Exam General Exam Final
Pre-M.S. entry 12–24 months after entry to Ph.D. program 6–18 months after passing Qualifying Exam >6 months after passing General Exam
Post-M.S. entry
with a UW degree
0–15 months after entry to Ph.D. program 6–18 months after passing Qualifying Exam >6 months after passing General Exam
Post-M.S. entry
with a non-UW degree
6–18 months after entry to Ph.D. program 6–18 months after passing Qualifying Exam >6 months after passing General Exam

Exam format

The Qualifying Exam consists of:

  1. A written document (total of 3-5 pages, not including references). The components of the written document consist of:
    • Paper review (1-2 pages) – in-depth review of a research paper suggested by adviser and committee
    • Literature review and context (1-2 pages) – perform a related literature review to understand broader context of proposed work
    • Research plan (1 page) - plan a well-scoped Ph.D. research project
  2. An oral exam presentation (total of 60-90 minutes = 20 mins of student presentation + 40–70 mins of questions by examiners). The 20min-oral presentation is open to other faculty, and the general public.

Committee formation and composition

万博水晶宫水The Qualifying Exam committee consists of a minimum of four members (1 faculty advisor, 2 committee members, 1 DR), at least three members from the student’s probable Ph.D. committee, and at least two core Mechanical Engineering faculty. In the event the student has faculty co-advisors, an additional committee member is required. This committee may be adjusted between the Qualifying Exam and General Exam and does not need to be officially registered with the Graduate School.

The committee must include at least one member of the core ME faculty with whom the student’s adviser(s) have no substantive record of collaboration. This member of the committee is the designated Departmental Representative (DR).

  • Committees should be formed at least 6 weeks before the Qualifying Exam is scheduled.
  • Committee members should be agreed upon by the student and adviser(s).

Exam Procedure

6 weeks prior to the exam date Qualifying Exam scheduled (committee appointment, including DR, must be complete)
  • Student consults with the faculty advisor to set up the committee members and schedule the exam.
  • Student must submit a request through this
4 weeks prior to the exam date Committee sends a paper for review to a student.
2 weeks prior to the exam date

Student submits the written exam document (3-5 pages, not including references) to the committee for review. Student must also send a copy to the Graduate Academic Counselor, Wanwisa Kisalang via kisalw@uw.edu. 

1 week prior to the exam date Short committee meeting (maybe virtual) or email communication to discuss an approach to the exam and preliminary comment on the student's exam document
The day of the exam Student performs the oral presentation
  • Exam outcomes are determined at the end of the exam.
  • Warrant form for Qualifying Exam must be signed by the committee members.
+1 week after the exam date Exam summary document forwarded to student.

Exam outcomes

The committee will vote on the outcome, and the student is verbally informed the outcome at the end of the exam.

Pass exam

Student is asked to continue in the program.

Conditional pass

The student will be asked to continue in the program. The student is, however, generally required to fulfill specified requirements before taking the general exam (e.g., additional coursework with GPA requirements, TA a specific course).

Fail with permission to retake

The student will be asked to retake the exam. Please note that students who fail the exam in their first attempt may not automatically receive this option.

Fail and withdrawal from the Ph.D. program

The student must withdraw from the Ph.D. program. The Department will allow the student to stay in the program for two quarters as a transition to exit the program. There are two things to note:

  • This outcome is possible for students who fail the qualifying exam in their first attempt.
  • In compliance with US immigration laws, international students must maintain successful progress toward the degree while in the program. An international student may not be eligible for the two-quarter transition period if the compliance is violated.

Students may take the Qualifying Exam no more than two times. A retake following the failure of the exam must occur within 6 months.

Petition

万博水晶宫水Students wishing to ask for a variance or exception to policy should submit a petition to the Graduate Education Committee. The petition should include the following elements:

  • A petition letter carefully addressing:
    • Reasons for petition
    • Proposed solutions (e.g., deferral of exam for 6 months)
  • Documents or physical evidence to support your petition
  • An endorsement letter from your Ph.D. advisor

Core curriculum and GPA requirements

Ph.D. students are required to take ME 564 and ME 565 (Engineering Analysis) plus three courses are chosen from the baskets listed below. Students will be expected to work with their faculty advisers to select an optimal set of courses for their programs of study.

Students must attain a cumulative GPA of at least a 3.5 in the core curriculum. If students receive below a 3.5 GPA in these core courses, the committee will determine appropriate remedial actions including retaking a course, TAing courses, taking additional courses, or completing an oral or written examination to synthesize material.

万博水晶宫水There may be a waiver granted for UW master's students who go on to complete a traditional Ph.D. but only in cases where the student’s master's coursework contributes to the basket requirement being completed. Three courses from the following list must be chosen (not necessarily from a single interest group), along with ME 564 and ME 565.

In total, students must complete 18 graded credits and 60 credits total before taking the general exam.

Engineering Analysis (required)

Course Credits Title
3 Mechanical Engineering Analysis I
3 Mechanical Engineering Analysis II

Energy and Fluids

Course Credits Title
3 Incompressible Fluid Mechanics
3 Macroscopic Thermodynamics
3 Microscopic Thermodynamics
3 Combustion
4 Advanced Energy Conservation Systems
3 Radiative Heat Transfer
3 Conductive Heat Transfer
3 Convective Heat Transfer
4 Advanced Fluid Mechanics

Systems and Dynamics

Course Credits Title
4 Application of Dynamics in Engineering
3 Mechanical Vibrations
4 Automatic Control
3 Biomechanics of Movement
3 Applied Acoustics I
4 Linear Systems Theory
3 Linear Multivariable Control
3 Estimation and System Identification
3 Nonlinear Optimal Control
4 Convex Optimization
4 Digital Control System Design
3 Nonlinear Control Systems
3 Dynamics and Vibrations
3 Feedforward Control
3 Robust Control

Mechanics, Materials, and Manufacturing

Course Credits Title
3 Modern Manufacturing Processes
3 Continuum Mechanics
4 Musculoskeletal Biomechanics
3 Fatigue of Materials
3 Elasticity I: Elastostatics
3 Viscoelasticity and Plasticity
3 Adhesion Mechanics
3 Experimental Stress Analysis
3 Experimental Stress Analysis II
3 Introduction to Fracture Mechanics
3 Mechanics of Thin Films
3 Advanced Composites: Design and Manufacturing

 

 

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